Kelly Scheduler

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Fire company scheduler

A fire company scheduler built for volunteer and combination houses.

Kelly Scheduler helps fire companies manage duty crew signups, member availability, riding board assignments, apparatus seats, officer approvals, and coverage gaps without running the schedule through a spreadsheet or a group text.

Request a demo See volunteer scheduling

Fire company scheduling is not ordinary employee scheduling.

A volunteer or combination fire company needs more than names on a calendar. Officers need to see who is available, who signed up, which apparatus seats are covered, which roles still need qualified members, and what approval needs to happen before the tour.

Kelly Scheduler keeps those decisions connected to the riding board. That gives chiefs, captains, and station officers a clearer way to manage duty crews, swaps, time-off, Kelly days, certification needs, and last-minute coverage changes.

Fire company workflows

Give officers the full board before the shift starts.

The point is not to make crews learn a generic scheduling system. The point is to make the familiar firehouse schedule easier to see, update, approve, and explain.

Duty crew signups

Let members request or sign up for open coverage while officers keep the final approval path clear.

Member availability

See availability, time-off, swaps, and pending requests beside the staffing decision they affect.

Riding board visibility

Keep apparatus, seats, assigned members, and open positions visible from the station or a phone.

Coverage gap alerts

Spot missing roles, open seats, and minimum staffing problems before the shift becomes a scramble.

Certification checks

Keep role-critical credentials visible when assigning drivers, officers, medics, and specialty seats.

Fair-share review

Review signups, callbacks, and overtime history when leadership needs to explain who covered what.

When a fire company outgrows the spreadsheet

The spreadsheet works until it becomes one person's memory. A late trade, a missing driver, a duty night change, or a member who forgot to update availability can turn into a staffing problem that should have been visible earlier.

Kelly Scheduler gives fire companies a focused place to manage the schedule, riding board, approvals, and reporting without adopting a broad public safety suite before the department is ready for one.

Fire company questions

Plain answers for chiefs, officers, and administrators.

Is Kelly Scheduler a fire company scheduler?

Yes. Kelly Scheduler can be used as a fire company scheduler for volunteer and combination houses that need duty crew signups, availability, riding board assignments, and officer approval workflows.

Can members use it from their phones?

Yes. The product is built around mobile access so members can view assignments, check open coverage, and submit requests without calling the station.

Does it work for a combination department?

Yes. Kelly Scheduler is positioned for volunteer, combination, and small-to-midsize career departments that need one operational view across mixed staffing.

Does it replace the riding board?

It gives the department a digital riding board for apparatus, seats, assigned members, open positions, certification needs, and staffing status.

See how Kelly Scheduler would handle your fire company's schedule.

Bring your current duty crew process, apparatus list, signup rules, and approval flow. The best demo maps the software to the way your house actually runs.

Request a fire company demo